The Updated by field is a system-generated field that can be added at any time to a tab. Builders can only add this field to a tab once. When this field is added, the name of the GraceBlocks user who last updated a record displays in this field. This field is read-only, so it cannot be edited. Builders should add this field type to easily keep track of the user who last edited specific records.
You can view the available properties for the added by on the Edit field properties modal when you select Field type of Updated by.
Properties of the Updated by field
After specifying a Field name (which controls how this field is referenced inside the tab) and that it will be of the type Updated by, you can toggle on More field attributes to show the options below. Complete the transaction at the end by clicking Save.
| Property | Description |
| Private field | Use this setting if only authorized users should be able to access this field. If this is applied, the field will be locked out from the user's view entirely unless they are authorized to access private fields. This setting works in conjunction with the security access control tab setting: View private fields. If a field is private, only users authorized to view private fields will be able to view, edit, see history, filter, or download this data. Click here to learn more. |
| Field callout |
If you enter any text into the Field callout textbox, the information (i) icon appears to the left of the field name, and the text you entered displays when users move the cursor over this icon. Enter text here if you want to provide information to help the user learn more about how to use the field.
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Important notes
🔔 It is not possible to convert an updated by field into any other type of field. If builders no longer want to see the field, they should delete it from the tab.
🔔 The data stored and shown in the Updated by field is stored in the system, regardless of whether it is displayed through this field. This means that builders can add or remove this field as many times as they want to. The data that displays when this field is in use will always be the same for the same tab.
🔔 When downloading the updated by field, the format of the user being exported will be the user's ID followed by a pipe delimiter (|) and the user's first and last name. [User ID]|[First name] [Last name], Example: 234|John Doe.
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